Add a supplier product by hand

Add a single product from a supplier, including what it costs and how it arrives, so recipes can use it.

Use this for the odd product that is not on an invoice, or when you want to add one item quickly. For a whole product list, upload an invoice instead.

You need the product's name, the supplier it comes from, what you pay for it, and how it arrives (a box, a pack, a tin) so Chefy can work back to a cost per gram.

Start

Open Products from the main navigation.
Click Add at the bottom of the list. The form opens as a series of steps; use Continue to move on and Previous to go back.

Details

Name is required. Use the name your team knows the product by.
SKU is the supplier's own code for the product. It is optional, but it is the surest way for future invoice uploads to match this product rather than create a duplicate.
Barcodes: scan the barcode with your phone or device, or type it in if it will not scan.
Supplier: pick from the list. If the supplier is not there yet, click Add New Supplier and fill in the supplier form; you come back here when it is done.
Tags: Chefy suggests tags from the product name and supplier. Click any you want to keep.
Tax Code: leave this alone unless this product needs different tax treatment from the supplier's default. The supplier already carries a default for whether GST applies; set this only to override it for this product.
Image: optional. Choose a photo (or take one on mobile), then crop it. If you skip this, Chefy generates an image for the product from its name, tags and supplier when it is created.

Allergens and Dietary

Contains: allergens the product definitely contains. These roll up into every recipe and menu item that uses the product.
May contain (traces): possible manufacturing traces. Chefy keeps these separate from Contains because some diners tolerate traces but not the allergen itself.
Dietary: which diets the product suits, such as vegan, vegetarian or pescatarian.

Scope

Leave this step as it is and click Continue. It is used for sharing products across several venues, which is covered separately.

Cost Info

This is the step that makes costing work, so take a moment here.

Total Cost: what you pay the supplier for one of what you order. If you order a box, it is the price of the box.
Arrives As: the unit it turns up in. Pick from the list, or click Add new unit if yours is not there. Chefy then asks you to define the new unit until it reaches grams, because every cost in Chefy resolves to a cost per gram. For example, for a box of five 500 g packs:
- Type the unit name, box.
- Chefy asks what a box is: enter 1 box = 5 packs and click Add Fact.
- Chefy asks what a pack is: enter 1 pack = 500 grams and click Add Fact.
- Now Chefy knows a box is 2,500 g and can cost every recipe that uses this product.
Check the price summary Chefy shows before you continue.

Notes and confirmation

Notes is a free-text field for anything the team should know: it is a temporary line, it can only be ordered on Fridays, it is a special.
Confirmation shows everything you entered. Click Edit on any section to change it, or Continue to create the product.

The product now appears in Products and can be used as an input in any recipe.